Modified Default Format

The "Default Format" is a full-featured format provided with GEDitCOM II. It is designed to have a robust set of editing tools that allow you to edit all features supported in the GEDCOM genealogy file standard. Since the "Default Format" is provided with GEDitCOM II and the first format that loads, many of its features are already documented in the main GEDitCOM II help.

Each type of record (e.g., Individual, Families, etc.) opens in a display customized for that type of record. Some details on each record type are in the following sections:

These sections list the preferences that can be set for the "Default Format" and explain the functions of the icons:

Individual Records

Because Individual records often have much information, the various sections are divided into "panes." Select the section you want see by using the button bar at the top of the window:

Individual
This pane has basic genealogy information such as name, birth and death details, links to parents, and links to spouses and children. The family icon button links to the associated family record. (Hint: you can control click on the name to change its case (e.g., to all uppercase, title case, or surname only in uppercase.)
   If the individual has a portrait, it will appear in the upper right (you can customize its width and border coloring using the preferences). If a portrait that appears it not a suitable portrait, you can use the "Multimedia" tab to select a different image or mark the record as not having a portrait.
   The arrow indicators after a parent or spouse mean that person has additional ancestors. An arrow indicator before a child means that child has their own children. An equal sign before a child means that child has a spouse, but no known children. (Hint: you can customize these indicators using in the preferences.
Events
This pane list all events (including repeat of birth and death from the "Individual" pane), residences, and attributes. You can attach or detach events and enter their date and place. For attributes you can enter text about the attribute. To add more detail on any event, residence, or attribute, click the "info" icon and enter the data into the window that appears.
    The green arrow sorts events by dates.
    The "Copy Event" button will copy the event currently with the editing cursor. You can move to another record and use its "Paste Event" button to add that event to the second individual.
    The "Map" button will map all events and attributes with known latitude and longitude (or place with known bounding box). (Hint: you can get all events, residences, and attributes in a single table using the preferences
Pedigree
This pane shows a four generation pedigree chart (suitable for printing). Click any cell to view that record. Click any family icon to view family record for the associated family.
Multimedia
This pane shows all multimedia for the individual. The multimedia linked to the individual's main window (those linked while viewing this pane) appear in the first section. Multimedia linked to detail panes of any event or attribute are listed in the "Event and Attributes" section.
Notes and Sources
This pane shows attached notes, sources, and research logs, and is used to attach new links.
Other
This pane shows any genealogy data that does not fit in the other panes. The ".ged" will let you export a GEDCOM file with just the ancestors or descendants of the individual.
All
This pane shows all data in a single window, except it does not show the "Pedigree" chart and only shows the individual's main window multimedia.

Family Records

Because Family records often have much information, the various sections are divided into "panes." Select the section you want to view and edit by using the button bar at the top of the window:

Family
This pane has basic genealogy information such as spouses and children in the family and the marriage details.
   If the family has a portrait, it will appear in the upper right (you can customize its width and border coloring using the preferences). If a portrait that appears it not a suitable portrait, you can use the "Multimedia" tab to select a different image or mark the record as not having a portrait.
   The arrow indicators after a spouse mean that person has additional ancestors. (Hint: you can customize this indicator using the preferences.
Events
This pane list all events (including repeat of marriage from the "Family" pane). You can attach or detach events and enter their date and place. To add more detail on any event, click the "info" icon and enter the data into the window that appears.
    The green arrow sorts events by dates.
    The "Copy Event" button will copy the event currently with the editing cursor. You can move to another record and use it's "Paste Event" button to add that event to the second family.
    The "Map" button will map all events and attributes with known latitude and longitude (or place with known bounding box) for parents and chilren in the family.
Group
This pane has a simple family group chart (suitable for printing) with links to family members.
Multimedia
This pane shows all multimedia for the family. The multimedia linked to the family's main window (those linked while viewing this pane) appear in the first section. Multimedia linked to detail panes of any event are listed in the "Event" section.
Notes and Sources
This pane shows attached notes, sources, and research logs, and is used to attach new links.
Other
This pane shows any genealogy data that does not fit in the other panes. The ".ged" button will let you export a GEDCOM file with just the ancestors or descendants of the family.
All
This pane shows all data in a single window, except it does not show the "Group" chart and only shows the family's main window multimedia.

Place Records

The panes are for editing various types of data about the place (the numbers in parentheses indicate the number of maps, URLs, and multimedia objects already linked to the place):

Place
This pane is for entering place names, details on each name, and place events and details. Click the "See Linked Individual or Families" to see all individuals and families that link to this place.
Maps
You can enter any number of maps (each with it's own bounding box) in this pane. Below each map, you can add points of interest to the map. If you are connected to the internet, the map will appear in a large map field.
Web
This pane displays up to five URLs in five subpanes. If you are connected to the internet, the web site at that address will display in a subwindow. The "All" button shows all URLs as links (click them to open the web page in a browser) and lets you add more than five URLs (if needed).
Multimedia
This pane shows attached multimedia and lets you link to new multimedia.
Notes and Sources
This pane shows attached notes, sources, and research logs, and is used to attach new links or optional data.

Multimedia Object Records

The panes are for editing various types of data about the multimedia object:

Multimedia
This pane is to enter name and date for the multimedia object and to see full-scale view of the image (if the object has an image). Click the "Change" button to change the object linked to this record. The "Scale" menu adjusts the size for the image relative to its absolute size. If the scaled image is wider than the window, it will be scaled to fit the window. The text to the right of the menu indicates the maximum scaling that will fit the current window size. You can choose "fit" to always scale the image to the window width.
Other
This pane list all other information about the multimedia object and lists the records that link to the object. If a latitude and longitude is entered in the "Lat,Lon" field, you can control click to open that location in the GeoHack web site (that web site will have numerous links to maps or views for that location). You can also view and attach notes, sources, research logs, or optional data.
Zoom
This pane is for zooming in on an image and is most useful for closer view of scanned documents. The "Zoom" menu sets the image size relative to the window size. The zoom setting is separate from the scale setting in the "Multimedia" pane (and both are remembered when the file is saved).
All
This pane shows all data in a single window, except it does not show the "Zoom" option.

Note Records

Source Records

Repository Records

Book Style Records

The panes are for setting up information for the purpose of typesetting a book. See the "Prepare a Book" chapter in the main help for all the details. Very briefly, the panes are:

Style
This pane answers most questions about how the book should appear. It also has the "Create Book" button that you click when you want to typeset the book.
Introduction
This pane has an editing field for typing an introduction to the book.
About
This pane has an editing field for adding an "About the Author" chapter at the end of the book.
Advanced
This pane has an option to add copyright notices and various settings about saving files and running the script.

Research Log Records

The panes are for editing various types of data about the research log:

Tasks
The header gives the title and objective for this research log. The rest of this pane displays all the subtasks in the research. Click the "info" icons to enter text summaries of the tasks and other task details.
Summary
This pane is for entering a summary for the research project associated with this record.
Multimedia
This pane shows all multimedia about the research. Tasks may have their own multimedia, but those are displayed in task details and not in this pane.
Notes and Sources
This pane shows attached notes and sources, and is used to attach new links.
Links
This pane shows all records linked to this research log, and lets you link to more.
All
This pane shows all data in a single window.

Header, Submitter, and Submission Records

Format Fonts

To change format-specific fonts, open the GEDitCOM II preferences window and click on the "Fonts" tab. The "Default Format's" fonts are:

Label Text
Prominent text labels.
Static Text
Lower-level text labels.
Editing Text
The text used in editing fields.
Button Text
The text for buttons.
Check Box Text
The text next to check boxes.
Popup Menu Text
The text used in pop-up menus.
Hyperlink Text
The text used for clickable links between records
Bold Text
Used in family group chart pane.
GEDCOM Extension Text
The "Default Format" allows some extensions to GEDCOM 5.5. As long as you are using GEDitCOM II, those extension will always work fine. If the export to another program, the extensions will exported, but the other program will probably not recognize the data is may even delete it. To help you recognize GEDCOM extensions, these labels are indicated in this font. The custom tags are mostly in Source and Multimedia Object records.

Format Colors

To change format-specific colors, open the GEDitCOM II preferences window and click on the "Colors" tab. The "Default Format's" colors are:

Window Background
The main color for the background of a browser window.
Record Header Box Background
The top section of the window background in a browser window uses this color rather than the main window background color.
Editing Background
The background for cells used for text editing.
Table Cell Background
The background for header cells used in tables of data.
Portrait Border
The border that surrounds the portrait on the main pane for individual and family records.

Format-Specific Variables

To change format-specific variables, open the GEDitCOM II preferences window and click on the "Editing" tab. The margin settings and default settings are common to all formats. The variables specific to the "Default Format" are:

Portrait Width
Sets width of the portrait image used for individual and family records (if the record has a portrait) in pixels. Set the width to 0 to not show portraits.
Thumbnails Per Row
Links for records to multimedia objects are displayed with a thumbnail image to the object. This preference sets the number of thumbnails per row in the display. The thumbnails will also adjust in size if the window size is changed.
    To speed up display of thumbnails, GEDitCOM II generates small thumbnails for each multimedia object containing an image. These thumbnails look fine when the links are small. If the links get large (e.g., when using one thumbnail per row), this format will use the full scale image rather than the internal thumbnails. The image quality will be good, but it might slow down access to records with lots of linked images. To maximize speed when opening such records, it is best to increase this setting to at least 2 and you may need 3 or more if using a large monitor with large record windows.
Notes Position
The position for the text editing pane in Notes records. The options are: left, top, right, and bottom (case insensitive).
Chart Box Width
The width of cells in the pedigree chart. Make it large enough for your longest names.
Chart Column Spacing
The horizontal spacing between generations in the pedigree chart
Chart Row Spacing
The vertical spacing between spouses in the pedigree chart
Chart Box Padding
Extra padding within the cell in the horizontal direction
Ancestors Indicator
This string (of any length) is placed after links to spouses and parents who have documented ancestors (at least parents are known)
Descendants Indicator
This string (of any length) is placed before links to children who have documented descendants (at least their children are known)
Spouse Indicator
This string (of any length) is placed before links to children who have no known children, but do have a known spouse.
Unified Events Table
This setting can be "yes" to have all events, residences, and attributes in a single table or "no" to use separate tables. The advantage of a single table is all items are listed chronologically (if events are sorted). The advantage of separate tables is extra space for entering some data.

Icons

The "Default Format" has several icons that can be clicked for various functions. Most of them are short cuts to menu commands.

Available Languages

To choose the language for this user interface, open the "Editing" tab of theGEDitCOM II preferences and select language from the pop-up menu. The options are:

These settings change the langauge in the record browsing windows, but do not change other elements of GEDitCOM II such as menus, sheets, and documentation.

Acknowledgements: Finish was provided by Risto Virtanen.

Modifications to Default Format

This format was modifed from the standard "Default Format" by Simon Robbins. The following sections summarize the changes:

Individual Window

  1. Changed Events and All tabs so that event and attribute lists shows place detail rather than in child window (requires changes to INDI_Events and INDI_All record templates to change tab settings. Also EventDetails record editing template to change place detail in child window to static text. Event Editing template changed to amend column headings, and PLAC Editing also changed to format place data correctly.) As of version 1.7 similar changes have been made to the default format although this modified version also affects attributes which the default format does not.
  2. Copied the main pedigree format window for an individual into a new tab in this format. Much of the pedigree format duplicates the functionality of the default format, but I find this screen particularly useful for navigating a file as it shows 4 generations at once. It can now be used without switching formats. As of version 1.7 the default format does this as well although there are sill a few formatting differences.
  3. Changed the Multimedia tab to only show each picture once regardless of how many times it is used.
    For example, if a person was baptised and buried at the same church or lived at the same address in two or more cesus events, and there is a picture of the church/house attached to each event, it is only displayed once in the multimedia tab instead of multiple times.
    Also the count of items displayed in the tab is correct whereas the default format also counts multimedia attached to source citations which are not displayed, leading to an incorrect count.
  4. Changed the Notes and Sources tab to also display notes and sources linked to individual events and attributes in a similar way to the multimedia tab.
  5. A new tab has been added for Source Images. If there are scanned images of source records attached to source citations they are all displayed here in one place to allow easy switching between them without opening each event/citation.

Family Window

  1. FAM_Events and FAM_All have changes to tab setting in line with changes to INDI templates to show place detail in main window.
  2. Baptism and death dates added to children table. (requires changes to FAM and FAM_All Record editing templates to change tab settings. Also CHIL editing template to change column headings and display thedata). The links to families of the children have been changed to icons rather than numbers and hovering over the icon displays the name of the associated spouse rather than just a number As of version 1.7 death dates are now in the default format.
  3. Changed the Multimedia tab in the same manner as with Individual records.
  4. Changed the Notes and Sources tab in the same manner as with Individual records.
  5. Added a tab for Source Images in the same manner as with Individual records.

Multimedia Window

  1. Remove Geographical Data (Lat, Long, Location) and keywords from multimedia tab. This is now the default as of version 1.7
  2. Add Geographical Data (Lat, Long, Location) and keywords to other tab. This is now the default as of version 1.7
  3. Moved scaling in zoom tab so that window header remains same size as other tabs.
  4. Removed scaling from main multimedia tab so image shown at maximum size within space available (does not always work for images at more than 72dpi, need to investigate)
  5. Changed the main multimedia tab to enable the display of certain types of video & audio multimedia using the html capabilities of GEDitCOM and avoiding the need to open the file in a helper application.

Notes Window

  1. Added Panes to note editing window. Also needs change to CONC Editing template

Research Log Window

  1. Added Panes to Research Log editing window. Now part of default since 1.7

Record Templates

  1. Added URL to REPO Record Editing Template. As of 1.4 included in default
  2. Added various bits to TaskComments Record Editing Template to enable links to INDI and FAM records. Also needs slight change to _RESULTS Tag editing template.

Tag Templates

  1. Increased height of field in ADDR Editing Template for 5 line addresses
  2. Changed _SUMMARY Editing template to handle summary differently in summary tab of Research Log editing window.
  3. Changed CHIL Editing template to include baptism and death details in Family record. Also needs change to setting of tabs in FAM and FAM_All record editing templates
  4. NOTES template edited to suppress display of html note in other linked records when there is a table in the note and to show link instead
  5. FAMS, FAMC, HUSB and WIFE templates changed to include dates next to each name and the "+" used to show ancestor or descendant details has changed to upwards or downwards pointing arrows.The arrows are now part of default, although the positioning is different.
  6. FAMS template changed so the display in Individual records creates a bit more space between each family than between members of the same family to aid visual identification. Also children indented a bit for the same reason.
  7. AGE template modified to make an age field smaller and add a calculated age where possible. I use the age field to record the age quoted at the time of the event which is not necessarily the true age of the individual at that point. (Note: this will still be shown even if the date of birth recorded is only an estimate or the result of a calculation based on ther events so may not be entirely accurate itself.)

Scripts

NOTE: Some of these add or modify data and whilst they have been tested are used at your own risk.

  1. Incorporated Census cross referencing script. When viewing census detail, button available to run report showing other family members in the same census entry (provided they are in the database with the same reference details). NOTE - It won't necessarily look exactly like the census for example married women will be shown with their maiden names if that is how hey are recorded in the database.
  2. There is also a Place Record cross reference script accessible from a button in a Place Record window which cross references all events which occurred in that place. At the time of running the script, options are available to choose either the exact place, or widen the search to all places higher or lower within the place heirarchy and also to coose how the results are sorted. [Needs Pashua see below]
  3. When viewing an individual with no date of birth a button will be available to try and calculate one. Looks at all events for the individual and in linked families and calculates an average date of birth based on event dates and ages. (only works where age is an integer in years as there are many ways to enter 3m 3mths 3months etc. so difficult to calculate. Also will only return calculated average if this is earlier than the earliest event, otherwise will default to year of earliest event. This is mainly to avoid calculating a date which is after a known baptism.) This button will also appear if a date has previously been calculated to enable recalculation when new events are added.
  4. A script has been added to enable a list of sources to be sorted by date if available, or by name if not. The icon at the start of a list of sources has been changed and now invokes this script rather than the old behaviour of adding a new source. New sources may still be attached using the button in the attach section
  5. Events tab in Individual and family windows now have buttons to copy and paste events so that similar events may be entered more quickly. This is now part of default, although the code for pasting is different. Originally I removed the default paste button and replaced it with my own, but I have now put it back for users who prefer that button. The button from the standard default format has been relabelled "Quick Paste". The new "Advanced Paste" button runs my script. The "Advanced Paste" function allows key data fields to be ammended at the time of pasting as events are rarely identical in all respects for two different individuals. [Needs Pashua see below]
  6. Where sources are appropriate the are now buttons to copy and paste so that similar sources may be entered more quickly.
  7. A couple of scripts have been added to switch on and off the display of certain types of video & audio multimedia to support the change listed above for the multimedia window.

[Needs Pashua]Some scripts need Pashua to be installed. Pashua is a small application which enables more sophisticated dialog boxes to be used in scripts and can also be used with Python and Ruby. It enables multiple text fields, multi line text fields, radio buttons, check boxes, drop down menus and other controls not available in plain applescript. It can be downloaded from http://www.bluem.net/en/mac/pashua/. Installation is easy — after mounting the downloaded disk image, drag the Pashua application to your main Applications folder to complete the installation.

Images

Some new icons have been added for some of the scripts

There are a few other icons in the format which were tested but are not currently used. They have been left in case they are useful in future. A new icon has been added for families which is clearer.

Other

  1. Changed maximum height of SourceDetails and SourceContent Record editing windows to 650
  2. Added Events: